Powers and Functions of the State Executive Committee shall be:
1. To form and reform and register District or Divisional or Local Association for such area or areas as may be determined from time to time.
2. To register District or Divisional or Local Association.
3. To register Units and Groups of Scouts and Guide
4. To control and administer the funds and the properties of the State Association;
5. To recommend to the State Council for consideration and approval and adoption of the Budget, Annual Audited Statement of Accounts, Annual Balance Sheet and the Annual Report.
6. To frame, amend, delete, alter and add Bye Law of the State Association for the approval of the State Council and the Chief National Commissioner.
7. On the recommendation of the State Chief Commissioner to appoint seven Trustees of whom State Chief Commissioner, One State Commissioner of Scout wing and one State Commissioner of Guide wing senior by age, shall be ex- officio members and the remaining four members will be for a period of not exceeding five years as may be appointed by the State Chief Commissioner
8. The whole or part of the properties, movable and immovable of the State Association shall be held by the Trustee in trust for the State Association.
9. Whenever any vacancy occurs due to death, resignation or removal, new trustee shall be appointed by the State Executive Committee on the recommendation of the State Chief Commissioner.
10. To sanction posts, to fix their scales of pay and frame the Service Conduct Rules.
11. to recommend Decorations and Awards as approved in the Rules.
12. To fix the Annual Registration Fees payable to the State Association by the District or Divisional or Local Association and the Individual Registration Fee.
13. To appoint any other Committees for any specific purpose as may be deemed necessary.
14. To appoint, if so desired, a post of liaison officer, one for Scout Wing and another for Guide Wing, to receive and look after visitors from abroad or from other states with letters of introductions.
15. To direct and co-ordinate the programs and activities of the District or Divisional Associations and the Local Associations and Group Organizations and enforce observance of the Aims and Objects, Rules and the Bye Laws of the State Association.
16. To uphold and promote the Aims and Objects and Policy matters of the Scouts and Guides and to promote cooperation within various District or Divisional Associations and Local Associations and other organizations with similar Aims and Objects within the State in achieving the National Targets.
17. To deal with all matters connected with the State Association
18. To determine the membership of a person.
19. The State Executive Committee shall have power to delegate any of its powers and functions to any office bearer of committee of the State Association for such period, for such purpose and on such terms as may be decided and withdraw such delegations.
1. The State Executive Committee shall meet at least twice in a year and as often as may be decided by the State Chief Commissioner;
2. The State Chief Commissioner shall preside over the meetings of the State Executive Committee and in the absence of the State Chief Commissioner, the State Commissioner senior by service shall preside and in the absence of State Chief Commissioner and the State Commissioners, any member of the State Executive Committee presents and elected may preside.
3. Six Members representing the District Association shall form the quorum.
4. If within half an hour after the time appointed for the meeting, the quorum is not present, the meeting shall stand adjourned for one
hour from the appointed time to be held at the same place and at such adjourned meeting not withstanding want of quorum, the members present may transact the business tabled for the meeting, but no other business.
5. Notice of the meeting with time, date and place and the agenda shall be sent by post to the members not less than ten days before the date of the meeting. Provided further, due to any emergency situation like Covid-19 pandemic, virtual meeting of the State Executive Committee can be organized with a 3 days’ notice.
6. At the instance of the State Chief Commissioner, urgent matters may be passed in circulation by the State Executive Committee by a majority of the total membership and the same shall be reported to the State Executive Committee at its next meeting.
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